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Meeting Details

Meeting Summary
Council
13 May 2025 - 19:00 to 20:00
Occurred
Council Chamber
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Agenda

Meeting Details
Public Session
1 Election of Chairman of the Council

To elect the Chairman of the Council for the Municipal Year 2025/26

(The new Chairman of the Council will be invested with the chain of office and, having taken the chair, will sign the declaration of acceptance of office)
1

Councillor Phil Davis was proposed by Councillor Rita Heseltine and seconded by Councillor Christopher Evans and it was

RESOLVED: that Councillor Phil Davis be elected Chairman of the Council for the Municipal Year 2025/26.

2 Election of Vice-Chairman of the Council

To elect the Vice-Chairman of the Council for the Municipal Year 2025/26

2

Councillor Victor Kelly was proposed by Councillor David Williams and was seconded by Councillor Bernard Williams and it was

RESOLVED: that Councillor Victor Kelly be elected Vice-Chairman of the Council for the Municipal Year 2025/26.

3 pdf Minutes (43Kb)
To approve the minutes of the Council meeting of 18 March 2025.
3
RESOLVED: that the minutes of the Council meeting of 18 March be approved and signed by the Chairman.
4 pdf Minutes (37Kb)
To approve the minutes of the Council meeting of 25 March 2025.
4
RESOLVED: that the minutes of the Council meeting of 24 March be approved and signed by the Chairman.
5 Apologies

To receive any apologies for non-attendance.
5
Apologies were recieved from Councillors M Perry, R Reade and G Spruce.
6 Declarations of Interest

To receive any declarations of interest.
6
There were no declarations of interest.
7 Notification by the Leader of the Council of the Councillors Appointed to the Cabinet

The Leader of the Council will inform the Council of:-

(1) the Councillors she has appointed to the Cabinet for the Municipal Year 2025/26 and the Lead Responsibilities they will each hold

(2) the Member of the Cabinet she has appointed as Deputy Leader of the Council for the Municipal Year 2025/26
7

The Leader of the Council, Councillor Kath Perry MBE, announced her Cabinet as follows:

Community Services  Councillor Mike Davies
 Corporate Services  Councillor Kath Perry MBE
 Estates, Assets and Commercial Services  Councillor David Williams
Planning and Enterprise Services   Councillor Mark Evans
Regulatory Services   Councillor Rita Heseltine
Welfare Services   Councillor Meg Barrow
 Assistant Cabinet Member  Councillor Roger Lees BEM

8 Annual Review of the Constitution
Report of the Monitoring Officer
8

It was proposed by Councillor K Perry MBE and seconded by Councillor D Williams and
RESOLVED: that Members approve :

(a) the revised Constitution and it be adopted by Council and replace all previous versions of the Constitution.

(b) the proposed changes as set out in paragraphs 3.3 - 3.9.

9 Political Balance
Report of the Monitoring Officer
9
It was proposed by Councillor K Perry MBE and seconded by Councillor D Williams and
RESOLVED: that Members approve the overall proportions for committees set out in paragraph 3.7 and the 
allocations set out in paragraph 3.8.
10 Audit and Risk Committee

(a) To appoint 8 members to the Audit and Risk Committee

(b) To elect the Chairman of the Audit and Risk Committee

(c) To elect the Vice-Chairman of the Audit and Risk Committee

10
RESOLVED: that for the Municipal Year 2025/26
a) an Audit and Risk Committee be appointed in accordance with the Constitution of the Council comprising Councillor A Adams, C Evans, J Michell, M Perry, S Szalapski, W Fisher, S Dufty
b) Councillor J Michell be appointed Chairman of the Audit and Risk Committee
c) Councillor A Adams be appointed Vice-Chairman of the Audit and Risk Committee
11 Licensing and Regulatory Committee

(a) To appoint 15 members to the Licensing and Regulatory Committee 

(b) To elect the Chairman of the Licensing and Regulatory Committee

(c) To elect the Vice-Chairman of the Licensing and Regulatory Committee

11
RESOLVED: that for the Municipal Year 2025/26
a) a Licensing and Regulatory Committee be appointed in accordance with the Constitution of the Council comprising Councillors A Adams, M Barrow, V Chapman, R Duncan, C Evans, R Heseltine, M Jackson, V Merrick, J Michell, B Williams, P Allen, R Nelson, S Harper-Wallis, G Burnett, J Brindle
b) Councillor V Merrick be appointed Chairman of the Licensing and Regulatory Committee
c) Councillor M Barrow be appointed Vice-Chairman of the Licensing and Regulatory Committee
12 Overview and Scrutiny Committee

(a) To appoint the Overview and Scrutiny Committee 

(N.B. the Constitution specifies that:-

(i) the Overview and Scrutiny Committee shall comprise all members of the Council who are not members of the Cabinet
(ii) the Chairman of the Overview and Scrutiny Committee may not also chair the Wellbeing Select Committee)

(b) To elect the Chairman of the Overview and Scrutiny Committee

(c) To elect the Vice-Chairman of the Overview and Scrutiny Committee

12
RESOLVED: that for the Municipal Year 2025/26
a) a Overview and Scrutiny Committee comprising all members of the Council who are not members of the Cabinet be appointed in accordance with the constitution of the Council
b) Councillor D Kinsey BEM be appointed Chairman of the Overview and Scrutiny Committee
c) Councillor M Jackson be appointed Vice-Chairman of the Overview and Scrutiny Committee
13 Asset Scrutiny Panel

(a) To elect 5 members to sit on the Asset Scrutiny Panel

(b) To elect the Chairman of the Asset Scrutiny Panel

(c) To elect the Vice-Chairman of the Asset Scrutiny Panel


13
RESOLVED: that for the Municipal Year 2025/26
a) an Asset Scrutiny Panel be appointed in accordance with the Constitution of the Council comprising Councillors V Chapman, P Davis, S Duncan, M Perry, W Sutton, B Cope, Dr Paul Harrison MBE
b) Councillor M Perry be appointed Chairman of the Asset Scrutiny Panel
c) Councillor S Duncan be appointed Vice-Chairman of the Asset Scrutiny Panel
14 Wellbeing Select Committee

(a) To appoint a Wellbeing Select Committee comprising 12 members of the Overview and Scrutiny Committee (plus the County Council Lead Member for Health Scrutiny [as a full voting member of the Select Committee] in accordance with the agreement with Staffordshire County Council)

(i) The Wellbeing Select Committee is the Council's Crime and Disorder Committee for the purposes of the Crime and Disorder (Overview and Scrutiny) Regulations 2009
(ii) The Wellbeing Select Committee will discharge the Council's responsibilities under the Health and Social Care Act 2001 and the National Health Service Act 2006 in accordance with the agreement between Staffordshire County Council and South Staffordshire Council (including scrutiny of proposals for and by health service organisations and the promotion of health and wellbeing activities in the district)
(iii) The Chairman of the Wellbeing Select Committee may not also chair the Overview and Scrutiny Committee)

(b) To elect the Chairman of the Wellbeing Select Committee

(c) To elect the Vice-Chairman of the Wellbeing Select Committee

14
RESOLVED: that for the Municipal Year 2025/26
a) a Wellbeing Select Committee be appointed in accordance with the Constitution of the Council comprising Councillors H Adams, V Chapman, C Evans, D Holmes, W Sutton, S Szalapski, B Williams, R Nelson, Dr P Harrison MBE, F Hopkins, J Ashley
b) Councillor H Adams be appointed Chairman of the Wellbeing Select Committee
c) Councillor S Szalalpski be appointed Vice-Chairman of the Wellbeing Select Committee
d) County Lead Member - to be confirmed
15 Planning Committee

(a) To appoint 18 members to the Planning Committee 

 

(b) To elect the Chairman of the Planning Committee


(c) To elect the Vice-Chairman of the Planning Committee


15
RESOLVED: that for the Municipal Year 2025/26:
a) a Planning Committee be appointed in accordance with the Constitution of the Council comprising Councillors H Adams, M Barrow, V Chapman, P Davis, R Duncan, C Evans, R Heseltine, D Holmes, M Jackson, V Kelly, R Reade, W Sutton, B Cope, C Steel, S Harper-Wallis, G Spruce, G Burnett, J Ashley
b) Councillor  B Cope be elected Chairman of the Planning Committee
c) Councillor R Duncan be elected Vice-Chairman of the Planning Committee
16 Standards and Resources Committee

(a) To appoint 12 members to the Standards and Resources Committee

(N.B. (i)  The Leader of the Council and the Chairman of the Council may not be members of the Standards and Resources Committee
(ii) No more than 1 member of the Cabinet may also be a member of the Standards and Resources Committee
(iii) The Chairman and Vice-Chairman should be voting members of the Standards and Resources Committee)
 
(b) To elect the Chairman of the Standards and Resources Committee

(c) To elect the Vice-Chairman of the Standards and Resources Committee

(d) To co-opt six Parish Councillors to the Standards and Resources Committee in a non-voting capacity

16
RESOLVED: that for the Municipal Year 2025/26
a) a Standards and Resources Committee be appointed in accordance with the Constitution of the Council comprising Councillors  B Bond MBE, M Davies, S Duncan, D Holmes, S Szalapski, R Reade, B Williams, V Wilson, P Allen, Dr P Harrison MBE, F Hopkins, J Brindle
b) Councillor B Bond MBE be appointed Chairman of the Standards and Resources Committee
c) Councillor D Holmes be appointed Vice-Chairman of the Standards and Resources Committee
d) Parish Councillors R Tucker, M Roberts, L Emery, C Taylor, K Elder and Dr R Taylor be appointed to the Standards and Resources Committee
17 Standards and Resources Sub-Committee - Hearings

(a) To appoint 6 members of the Standards and Resources Committee to the Hearings Sub-Committee 

(b) To co-opt three parish councillors to the Sub-Committee

 

17
RESOLVED: that for the Municipal Year 2025/26
a) a Standards and Resources Hearings Sub Committee be appointed in accordance with the Constitution of the Council comprising Councillors P Allen, B Bond MBE, F Hopkins, S Duncan, D Holmes, B Williams
b) Parish Councillors R Tucker, C Taylor, R Taylor be appointed to the Standards and Resources Hearings Sub Committee
18 Standards and Resources Sub-Committee - Assessment

(a) To appoint 6 member of the Standards and Resources Committee to the Assessment Sub-Committee

(b) To co-opt three parish councillors to the Sub-Committee

 

18
RESOLVED: that for the Municipal Year 2025/26
a) a Standards and Resources Assessment Sub Committee be appointed in accordance with the Constitution of the Council comprising Councillors J Brindle, M Davies, Dr P Harrison MBE, R Reade, S Szalapski, V Wilson
b) Parish Councillors M Roberts, L Emery, K Elder be appointed to the Standards and Resources Assessment Sub Committee
19 Disciplinary and Grievance Appeals Committee

To appoint 7 members to the Disciplinary and Grievance Appeals Committee

(i) This Committee must include at least one member of the Cabinet
(ii) No member of this Committee may also be a member of the Disciplinary and Grievance Committee
19
RESOLVED: that for the Municipal Year 2025/26 a Disciplinary and Grievance Appeals Committee be appointed in accordance with the Constitution of the Council comprising Councillors R Heseltine, M Jackson, D Kinsey BEM, V Merrick, R Perry, C Steel, Dr P Harrison MBE
20 Disciplinary and Grievance Committee

To appoint 7 members to the Disciplinary and Grievance Committee 

(i) This Committee must include at least one member of the Cabinet
(ii) No member of this Committee may also be a member of the Disciplinary and Grievance Appeals Committee)
20
RESOLVED: that for the Municipal Year 2025/26 a Disciplinary and Grievance Committee be appointed in accordance with the Constitution of the Council comprising Councillors H Adams, R Lees BEM, J Michell, M Perry, D Williams, W Fisher, S Dufty
21 Personnel Committee
To elect 6 members to the Personnel Committee
21
RESOLVED: that for the Municipal Year 2025/26 a Personnel Committee be appointed in accordance with the Constitution of the Council comprising Councillors B Bond MBE, D Kinsey BEM, K Perry MBE, D Williams, B Cope, F Hopkins
22 Appointment of Representatives to Serve on Outside Bodies

To make appointments to outside bodies as follows:-

(Note: All appointments to be made for the Municipal Year 2025/26 unless otherwise stated)

(1) STAFFORDSHIRE COUNTY COUNCIL:-

(a) Health Select Committee

Nomination of 1 member and 1 substitute member

(N.B. This Committee comprises 8 County Councillors and 8 District/Borough Councillors. The District/Borough members are Chairmen of their Council’s Health Scrutiny Committee/Panel. It is recommended that the member nominated also serves as Chairman of the Wellbeing Select Committee)


(b) Staffordshire Planning Forum

Nomination of 1 member and 1 substitute member 

(c) Corporate Parenting Panel

Nomination of 1 member

(2) Bilbrook Playing Fields Committee

Nomination of 1 member

(3) 2078 Boscobel Squadron Air Training Corps

Nomination of 1 member

(4) Campaign to Protect Rural England

Nomination of 1 member

(5) Cannock Chase National Landscape Joint Committee

Nomination of 1 member and 1 substitute member 

(6) Codsall Village Hall and Playing Fields Committee

Nomination of 1 representative

(7) Environmental Protection UK

Nomination of 2 members

(8) Forest of Mercia Members’ Advisory Panel

Nomination of 2 members

(9) Four Ashes Energy Recovery Facility Local Liaison Committee

Nomination of 3 members

(10) Hilton Main Recreation and Social Welfare Fund Grant Panel

Nomination of 1 member (who must be a member for a ward formerly part of Cannock Chase Rural District Council)

(11) iESE

 Nomination of 1 representative



(12) Leisure Centre Management Committees

(a) Cheslyn Hay Leisure Centre

Nomination of 2 members

(b) Codsall Leisure Centre

Nomination of 2 members

(c) Wombourne Leisure Centre

Nomination of 2 members

(13) Local Government Association

(a) Association

Nomination of 2 members (Primary Representative and 2nd Representative)

(b) District Council Network

Nomination of 1 member

(14) Marsh Recreation Ground and Community Centre Trust

Nomination of 1 representative


(15) Midlands Joint Advisory Clean Air Council

Nomination of 1 member

(16) Monckton Recreation Management Committee

Appointment of 1 member

(17) PATROL (Traffic Penalty Tribunal) Adjudication Joint Committee

Nomination of 1 member and 1 substitute member

(18) PFCC Strategic Community Safety Forum


Nomination of 1 member

(19) Saredon Quarry Liaison Committee

Nomination of 1 representative

(20) Seisdon Quarry Liaison Committee

Nomination of 1 representative


(21) Shoal Hill Common Joint Committee

(N.B. The provisions of the Local Government and Housing Act 1989 re political balance apply to this Committee)

Nomination of 3 members (1 of whom must be the member for Hatherton)

(22) Sow and Penk Internal Drainage Management Board

Nomination for the appointment of 1 representative (by agreement with Stafford Borough Council)

(23) Staffordshire Destination Management Partnership Board (Enjoy Staffordshire)

Nomination of 1 member

(24) Staffordshire Joint Police and Crime Panel

Nomination of 1 member

(25) Staffordshire Leaders Board

Nomination of 1 representative

(26) Staffordshire Playing Fields Association

Nomination of 1 member

(27) Staffordshire Sustainability Board

Nomination of 1 representative


(28) Trysull and Seisdon Playing Fields Committee

Nomination of 1 representative

(To hold office from AGM of the Management Committee in October to the AGM in October the following year)

(29) West Midlands Employers

Nomination of 1 representative

(30) Wolverhampton Business (Halfpenny Green) Airport Consultative Committee

Nomination of 2 representatives who must either be members or employees of the Council

(31) Wombourne and District Community Association

Nomination of 1 member

22

RESOLVED: that for the Municipal Year 2025/26 the following appointments be made to Outside Bodies;

(1) STAFFORDSHIRE COUNTY COUNCIL:-

(a)      Health Select Committee 

Chairman of Wellbeing Select Committee Councillor Helen Adams
(Substitute – Councillor Sue Szalapski) 

(b) Staffordshire Planning Forum

Cabinet Member for Planning and Enterprise Services Councillor Mark Evans (Substitute – Councillor Kath Perry MBE) 

(c) Corporate Parenting Panel 

Councillor Wendy Sutton

(2) Bilbrook Playing Fields Committee

Councillor Gary Burnett

(3) 2078 Boscobel Squadron Air Training Corps

Councillor Rob Duncan

(4) Campaign to Protect Rural England

Cabinet Member for Community Services - Councillor Mike Davies

(5) Cannock Chase Area of Outstanding Natural Beauty Joint Committee

Cabinet Member for Planning and Enterprise Services – Councillor Mark Evans
(Substitute – Councillor Mike Davies)

(6) Codsall Village Hall and Playing Fields Committee

Councillors Meg Barrow and Val Chapman

(7) Environmental Protection UK

Cabinet Member for Community Services - Councillor Mike Davies and Councillor Matthew Jackson

(8) Forest of Mercia Members' Advisory Panel

Councillors Bob Cope and David Williams

(9) Four Ashes Energy Recovery Facility Local Liaison Committee 

Cabinet Member for Community Services Councillor Mike Davies plus Councillors Bob Cope and Wendy Sutton

(10) Hilton Main Recreation and Social Welfare Fund Grant Panel

Councillor Bob Cope

(11) iESE

Councillor Kath Perry MBE

(12) Leisure Centre Management Committees

(a) Cheslyn Hay Leisure Centre

Councillors Ray Perry and Bernard Williams

(b) Codsall Leisure Centre

Councillors Meg Barrow and Val Chapman

(c) Wombourne Leisure Centre

Councillors Dan Kinsey BEM and Victoria Wilson

(13) Local Government Association 

(a) Association

Primary Representative – Leader of the Council
2nd Representative – Deputy Leader of the Council  

(b) District Council Network

Leader of the Council  

(14) Marsh Recreation Ground and Community Centre Trust

Councillor Greg Spruce

(15) Midlands Joint Advisory Clean Air Council 

Cabinet Member for Estates, Assets and Commercial Services - Councillor David Williams

(16) Monckton Recreation Management Committee

Councillor Andy Adams  

(17) PATROL (Traffic Penalty Tribunal) Adjudication Joint Committee

Cabinet Member for Regulatory Services Councillor Rita Heseltine

(Substitute – Cabinet Member for Community Services Councillor Mike Davies) 

(18) PFCC Strategic Community Safety Forum

Councillor Vince Merrick

(19) Saredon Quarry Liaison Committee

Councillor Bob Cope

(20) Seisdon Quarry Liaison Committee 

Councillor Victoria Wilson

(21) Shoal Hill Common Joint Committee

Councillors Helen Adams, Bob Cope and David Williams

(22) Sow and Penk Internal Drainage Management Board 

Councillor Victor Kelly (by agreement with Stafford Borough Council)

(23) Staffordshire Destination Management Partnership Board (Enjoy Staffordshire)

Cabinet Member for Planning and Enterprise Services - Councillor Mark Evans

(24) Staffordshire Joint Police and Crime Panel 

Leader of the Council (Substitute Councillor Vince Merrick) 

(25) Staffordshire Leaders Board

Leader of the Council 

(26) Staffordshire Playing Fields Association 

Councillor Mike Davies

(27) Staffordshire Sustainability Board

Cabinet Member for Community Services - Councillor Mike Davies

(28) Trysull and Seisdon Playing Fields Committee 

Councillor Victoria Wilson

(To hold office from AGM of the Management Committee in October 2025 to the AGM in October 2026)  

(29) West Midlands Employers

Confirmation of appointment of the Chief Executive

(30) Wolverhampton Business (Halfpenny Green) Airport Consultative Committee

Councillors Roger Lees BEM and Victoria Wilson

(31) Wombourne and District Community Association 

Councillor Dan Kinsey BEM

23 Independent Members' Remuneration Panel

To appoint an independent remuneration panel comprising up to 5 members to consider:
(a) the Members' Allowances Scheme
(b) Parish Councillors' Remuneration arrangements
23

RESOLVED: that for the Municipal Year 2025/26 an Independent Members' Remuneration Panel be appointed in accordance with the Constitution of the Council comprising;

Mr R Garbett -  Retired Businessman
Mr A McLaughlin - Local Businessman
Mr J Giffard - Former Chief Constable of Staffordshire 

24 Appointment of Independent Person

To re-appoint the following Independent Person for the forthcoming Municipal Year:

Stephen Cork
24
RESOLVED: that Stephen Cork be appointed as the Independent Person for the Municipal Year 2025/26.
25 Appointment of Independent Members of Complaints Panel

To appoint the following Independent Members to the Council's Complaint Panel for the forthcoming Municipal Year:

Nicola Davies, Steven Cork and Adrian Hamlyn
25
RESOLVED: that for the Municipal Year 2025/26 S Cork, N Davies and A Hamlyn be appointed as Independent Members to the Council's Complaints Panel.
26 Calendar of Meetings 2025 -2026
To approve the Calendar of Meetings 2025 - 2026
26
It was proposed by Councillor K Perry MBE and seconded by Councillor D Williams and RESOLVED: that the Calendar of meetings be approved.
27 Questions pursuant to Council Procedure Rule 11.4

Note:    A Councillor may ask the Chairman of the Council, a member of the Cabinet or the Chairman of any Committee, Sub-Committee or Panel a question on any matter in relation to which the Council has powers or duties or which affects the District of South Staffordshire provided that:-

(a) they have given at least seven working days' notice in writing of the question to the Chief Executive; or

(b) the question relates to urgent matters, they have the consent of the Cabinet Member to whom the question is to be put, and the content of the question is given to the Chief Executive by 11.00 a.m. on the day of the meeting.  Every question shall be put and answered without discussion but the person to whom the question has been put may decline to answer.
27
There were no questions pursuant to Council Procedure Rule 11.4
28 Waste Contract - Increase to Capital Programme Budget 2025/26
Report of the Finance Director
28
It was proposed by Councillor K Perry MBE and seconded by Councillor D Williams and RESOLVED: That Council approve an increase in the capital budget for the purchase of waste vehicles from £3.046m to £5.784m. 
29 Chairman's Announcements

To receive any announcements which the Chairman wishes to bring to the attention of the members. 
29
The Chairman of the Council, Councillor Phil Davis, thanked members for electing him as Chairman and congratulated the retiring Chairman, Councillor Dan Kinsey BEM, on his successful year in office.  The Chairman announced that his chosen charities were Macmillan Nurses and the Kingswood Trust.  The Chairman’s Civic Sunday will take place on 13th July.  The Chairman will be holding a sponsored table tennis marathon and asked members to support the event.  The Chairman looked forward to furthering the name of South Staffordshire Council and providing a service to residents. 

Additional Meeting Documents

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

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